March 15, 2011

CALL TO ORDER:  President Jerry Sleater reconvened the meeting of March 1, 2011 on Tuesday March 15^th at 1:00 pm at the District office.  Present at the meeting were:

                        Jerry Sleater, Director                           Keith Martin, Manager            
                        Gary Hutchcraft, Director                      Russ Pelleberg, Asst. Manager
                        Jim Gose, Director                               Bonnie Kulp, Recorder
                        Jim Berger, Director                                        

CONSENT AGENDA:

Voucher 03   John Deere Tractor Mower    $60,000.00 – Sales tax paid separately.

Correction to the January 2011 Minutes:   The signatory approval at the January 4^th Board Meeting was inadvertently left out of the minutes.  The correction is attached and made a part of these minutes. 

Gary Hutchcraft made a motion to approve the consent agenda followed by a second from Jim Berger.  Motion passed unanimously.

AMENDED FINANCIAL STATEMENT:   Manager Martin presented  amended

Financial statements for December 2010 and January 2011 to depict line item adjustments for the new board room expense activity:  

On the Dec 2010 Financial Statement a new line item inserted under Capital Expenditures was titled Board Room Remodel.  $5800.00 was transferred from Building R&M to Capital Expenditure – Board Room Remodel. 

On the January 2011 Financial Statement a new line item inserted under Capital Expenditures was titled Board Room Remodel.  $7200.00 was transferred from Building R&M and moved to Capital Expenditure – Board Room Remodel.  Jim Gose made a motion to approve the line item adjustments on the December 2010 and January 2011 Financial statements.  The motion was seconded by Gary Hutchcraft and passed unanimously.

Also on the January 2011 Financial Statement a new line item was inserted under Administrative expenses titled Fish Study.   $5000 was removed from General Canal Maintenance and moved to Fish Study.  Jim Gose made a motion to approve the line item adjustment in the January 2011 Financial Statement.  Gary Hutchraft seconded the motion and it passed unanimously.  

NEW OPERATIONS STAFF:  Assistant Manager Pelleberg presented justifications to the Board for his request of hiring two new full-time employees.  Gary Hutchcraft made a motion to hire two new full-time employees and Jim Berger seconded the motion.  Motion passed unanimously.

INSTEP CHURCH:  An aerial map of the area of  Instep Church was given to the Board to show where the lines were installed and the area serviced.  The issue discussed was private vs. district lines and LID’s.  The subject matter was tabled until the April meeting. 

PAYETTE SEWER CROSSING:  Manager Martin discussed the history of the canal sewer crossing and the timing concerning the Canal Crossing Agreement.  Due to the sequence of events Martin presented to the Board a draft procedure for crossings in the District for future use.  In addition a second draft procedure was included with a fee structure to recuperate costs to the District.  Manager Martin will finish the Sewer Crossing Agreement with the City.

Jim Gose stated that Manager Martin should have the first point of contact with Attorney Terry Miller and if there are issues Martin should be following up with the Board himself.

CANAL READINESS:  Assistant Manager Pelleberg showed a picture to the Board of the work done by Matheson at the Leslie Flume.  A roll of a patent-pending product of recycled tires was placed at the mouth of the flume and Aqualastic was sprayed on the deteriorated concrete leading into the Flume.  The Aqualastic was offered at no charge to the District.

Manager Martin invited the Board on a tour of the canal March 22^nd at 1:00 pm.   

POLICY AND PROCEDURES:  Manager Martin would like to have the policies and procedures issued at the March 1^st meeting approved at the next Board Meeting in April.

KEENE POND:  President Sleater asked Manager Martin about Attorney Miller’s letter concerning Keene Pond.  Martin reminded the Board of the mainline break on South Highlands last year that contributed to the rising pond levels and CID needed to participate in lowering those levels. 

SALE OF DISTRICT RIGHT OF WAY:  Jim Gose questioned the status on the sale of  0.28 acre of right of way.  Assistant Manager Pelleberg stated he received a document from Attorney Miller on what needs to be done.  Pelleberg will meet with the landowner interested in the property to see if he is still interested.

 SAFETY ISSUES:  Jim Berger asked about the back-up plan for the guys being called out after hours.  Russ indicated discussions had taken place in an all-staff safety meeting.  He also asked that the bulk storage containers be top priority on the safety list.

ADJOURNMENT:  There being no further business to discuss President Jerry Sleater adjourned the meeting at  3:00 pm.